Virtual data rooms serve as critical resources acknowledged for their exceptional security and effectiveness. They become budget-friendly only if users grasp the intricacies of virtual data room pricing. Opting for the incorrect pricing model may lead to significant expenses for many virtual data rooms.
Below is a comprehensive guide on data room pricing. You will discover how vendors set fees for data room services and the elements influencing the pricing.
Typical virtual data room pricing methods
The expense of a virtual data room is influenced by various factors, including the features selected and the pricing model. The following are commonly adopted pricing strategies in the data room sector.
1. Per user
Numerous virtual data room providers adopt the per-user pricing approach. In this system, a finite number of users can be included in the standard pricing plan, and any additional user (beyond the specified limit) will incur extra charges from your service provider.
Typically, most vendors charge around $100 to $250 per administrative user and $10-$15 for non-administrative users. One important step is to verify the maximum number of users permitted by the company without incurring additional fees.
The per-user model works well when you have a specified or constrained number of employees, and you occasionally exceed your user cap temporarily.
2. Per page
This model incurs charges for every page users upload. The average fee ranges from $0.40 to $0.85 per page.
Per page might appear to be an extravagant option for large transactions like M&As. It is highly advisable for smaller projects where the total number of documents to be uploaded is known. For instance, this approach could be ideal for sharing confidential research results, which typically consist of just a few pages.
3. Storage size
Data room providers also calculate charges based on the size of the virtual data room’s storage. This pricing model can be further divided into two categories.
- Per-GB (gigabyte) fee, where you pay for each GB of data uploaded.
- Fixed storage, in which the provider charges a set amount for a designated storage size, and any excess is charged separately.
Surpassing the fixed threshold may result in costs up to $60-$75 per GB. This pricing model is once again advantageous for small-scale projects.
4. Flat monthly fee
With the flat monthly fee pricing model, the provider charges a fixed rate for a defined number of users and storage capacity. The typical costs for this approach range from $400 to $1000 monthly, which may be billed on a monthly, semi-annual, or annual basis.
One benefit of this pricing model is that some vendors provide unlimited data storage and in certain instances, no user limits.
The flat monthly fee model is an excellent choice for enterprises, corporations, and other large businesses that employ numerous staff members and handle vast amounts of data. This model is particularly suited for M&As. Even if you’re not operating a large enterprise, this pricing model can help reduce data storage expenses over time.
What are the costs of notable virtual data rooms?
As previously mentioned, data room vendors offer their services through various pricing methods. Here are several examples of prominent providers.
Ideals virtual data room pricing
Ideals does not disclose its pricing scheme on its website. It delivers virtual data room solutions tailored for sectors like M&As and life sciences. The enterprise plan accommodates up to 10 terabytes (TB) of data storage and allows unlimited users. The provider is known for
- Top-notch data room security
- Multilingual customer support
Firmex virtual data room pricing
Firmex provides a customized price quotation for its services. Public examples illustrate the general rates. For instance,
- A three-month plan with one gigabyte (GB) of storage costs approximately US $2,500
- A six-month plan with the same storage is about US $4,000
- A nine-month plan is around US $5,500
<h